Cranbrook Art Museum considers direct care of its collection to be any investment or expenditure that enhances the life, usefulness, protection, or quality of its collections. Investments or expenditures that ensure the longevity, accessibility, understanding, and safekeeping of the Art Museum’s collection and thereby ensure that the objects will continue to be available to and benefit the public for many years to come are considered direct care of the collection.
Direct care of the collection may include any of the following:
- Direct costs of daily care, research, access, and conservation of works in the collection, including: supplies and equipment; prorated salary and benefits of staff who are directly involved in the care of the collection, which may include curators, registrars, conservators, and preparators; training and continuing education of staff involved in the direct handling, care, management, and interpretation of collection objects; costs of conservation of works; costs associated with packing, crating, and transport of collection objects to and from the Art Museum.
- Direct costs of documentation and presentation of objects in the collection, including: photography and other forms of image capture of collection objects; preparation, assembly, and disassembly of works in the collection for the purposes of documentation or presentation; purchase and/or licensure of digital systems, software, and/or contract services used to manage the collection and to store and make available information, images, and texts about the collection onsite and online.
- Direct costs of research and interpretation of objects in the collection or for works under consideration for possible acquisition. Such costs may include the procurement of research materials and information; professional fees for outside services such as object documentation, language translation, appraisal, and conservation.
- Direct costs of deaccessioning: Cranbrook Art Museum recognizes that deaccessions are a necessary part of collection care. Costs related to a deaccession project such as curatorial and registration salaries and benefits; additional temporary staffing (for instance, for purposes of object research and project management); costs of external professional consultants (for instance, legal advice and preparation, provenance research, and expert authentication and appraisal); expenditures involved with inspection of objects at offsite storage facilities; in rare instances, costs associated with the disposal of works damaged beyond repair; and with shipping, packing, and crating of objects are considered necessary expenses for the direct care of the collection.
- Direct costs of operating its onsite Collections Wing facility, which currently stores and presents to the public all of its collections. Cranbrook Art Museum will periodically assess its storage vaults in order to determine if housing for any objects needs to be improved. The costs related to such facility improvements are also considered direct care of the collection.
- Direct costs of preservation, security, and maintenance of historical properties accessioned by Cranbrook Art Museum, such as Saarinen House. This may include direct costs of equipment, supplies, and staffing used to operate such properties as well as the repair and/or replacement of exterior and interior elements (for instance, restorative landscaping; repair or replacement of textiles and furnishings; and repairs and restoration of the architecture, both interior and exterior.)
- As collections continue to grow, lack of storage space is a common problem faced by most museums. In addition, contemporary works tend to be large and require a bigger storage footprint. Offsite storage may become necessary to keep the collection safe if Cranbrook Art Museum cannot increase storage space in its building. Cranbrook Art Museum considers the cost of offsite storage a necessary expense to ensure the longevity of its collection.
Procedure for determining uses of funds
Allocations of funds for direct care of the collection are recommended by the Art Museum Director on behalf of the Art Museum through its usual and customary annual budgeting procedures as recommendations to Cranbrook Educational Community and to the Board of Governors and Board of Trustees for approval. Expenditures not accounted for in its annual approved budget are to be recommended by the Art Museum Director to the President of Cranbrook Educational Community and presented for approval by the Academy of Art and Art Museum Board of Governors.